Run payroll / see what you owe your team
See what each person earned in a pay period, approve it, export it for QuickBooks, and mark it paid.
To see what each person has earned so far this week, go to Team. On your phone, tap More, then Team. Each row shows their Pay this week, and you can tap it to see how it was worked out.
Utopia doesn't send money. You pay your team your usual way, like cash or Cash App, then use Pay to approve the pay period and mark it paid.
Before you start
- Only owners, admins and managers can see Pay.
- Give each person a pay plan. On Team, open the person and tap Set pay. Pick how they're paid, like Hourly, Commission, Flat per job or Salary, then tap Save pay.
Steps
- Go to Team, then tap Pay.
- Use the arrows beside the dates to pick the pay period.
- Look at the first step, Hours approved. If hours are waiting, tap Approve them, or fix them on Time. See Clock in and out.
- When the period is over, tap Approve pay. Pay can't change after this.
- Pay your team your usual way: Cash App, Zelle, check or payroll. If you use QuickBooks, tap Export, then Paycheck summary (CSV).
- Back on Pay, tap Mark paid. Check the date under Paid on, then tap Mark paid again.
Pay every week
On Pay, tap the gear button to open Pay settings. Under You pay, pick Every week, then tap Save.
Didn't work?
Approve pay is grayed out
Hold your mouse over it to see why. It may say Approve the hours first, Fix the forgotten clock-outs first or The period isn't over yet.
Someone has no pay
They don't have a pay plan yet. Open them on Team and tap Set pay.
I need to change pay I already approved
Tap Reopen. The numbers update again. Approve the pay again when you're done.
The pay period dates are wrong
In Pay settings, set when a period started, then tap Save.